My Psico Agenda — practice management software for psychologists My Psico Agenda
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Clinical records

Digital clinical records for psychology

A digital clinical records system built for psychology: each patient's details, case notes, documents and consents in one place, encrypted and under your professional confidentiality. No more paper folders and notebooks full of sensitive notes. 1 month free, no card.

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✅ GDPR & LOPDGDD ✅ Encrypted in the EU ✅ Professional confidentiality
Digital clinical records for psychology in the consulting room
The problem

Sensitive information scattered on paper

One folder per patient in the drawer. A notebook with session notes no one else can read. Signed consents that go into another folder. And that feeling, every time you leave the office, that you are carrying data that should not be lost or fall into the wrong hands.

As a psychologist you have a duty to keep the clinical record and to protect professional confidentiality, and paper does not make it easy: it gets misplaced, it is not encrypted and it travels with you. A well-built digital clinical records system solves both at once: it brings together all of each person's information and genuinely protects it.

The solution

The whole patient file, organised and protected

The clinical, the administrative and the legal side of each person, in one record.

🗂️

The full file in one place

Personal details, reason for consultation and case notes in text, plus the documents you attach (reports, test results, drawings) within your plan's storage. All linked to the person and searchable in seconds.

✍️

Signed consents

Prepare your own text and sign it in session on the screen or via a remote link, with no account for the patient. A PDF is generated and kept in the file. It covers minors and their guardians. More on digital informed consent.

🔒

Built for confidentiality

Data encrypted in transit and at rest, on EU servers. Each therapist sees only their own, with an optional PIN for sensitive actions and daily backups.

How it works

From the first visit to a living record

1

Create the file

Contact details, reason for consultation and, where relevant, a minor flag and guardian.

2

Record how it evolves

You note the case follow-up and attach whatever documents are needed.

3

Sign the consent

In session or by link. The signed PDF stays in their clinical record.

4

Access it wherever you are

From computer, phone or tablet, always encrypted and a search away.

GDPR and confidentiality

What the software does and what stays yours

We would rather be clear: a tool helps, but the ultimate responsibility is the professional's.

✅ What the software does

  • Encrypts clinical data in transit and at rest, in the European Union.
  • Restricts access: each therapist only sees their patients.
  • Makes informed consent easy to sign and keep as a PDF.
  • Offers a PIN, daily backups and a data-deletion procedure.

👤 What stays your responsibility

  • Obtaining consent and the legal basis for processing the data.
  • Applying your duty of professional confidentiality day to day.
  • Deciding what you record and how long you keep each clinical record.
  • Handling your patients' rights over their data.

My Psico Agenda is a tool to support GDPR and LOPDGDD compliance; it does not replace legal advice nor, on its own, guarantee regulatory compliance. Learn more in security and data protection.

Frequently asked questions

About digital clinical records in psychology

What are digital clinical records for psychology?
They are each patient's file in digital form: their details, the reason for consultation, how the case evolves, the documents you attach and the signed consents, all in one place and reachable from the browser. They replace paper folders and let you find any detail in seconds without losing control of who accesses it. We cover it on the blog: the clinical history in psychology, digital template.
Is it safe to keep clinical records in a web app?
Clinical data travels encrypted and is stored encrypted at rest, on servers in the European Union, with daily backups. Each therapist only accesses their own patients and you can protect sensitive actions with a PIN. Perfect security does not exist, but the goal is for your information to be better protected than in a folder or a spreadsheet on your computer.
Does it help me comply with GDPR and professional confidentiality?
It gives you tools for it: signed consents, encryption, access restricted to each therapist and a deletion procedure. Even so, compliance also depends on how you work: the software is an aid for exercising your duty of professional confidentiality, not an automatic guarantee of compliance.
Can I attach reports and documents to the file?
Yes. You upload reports, test results or any document to each patient's file, within your plan's storage (50 MB per patient on Junior and 200 MB on Senior). They stay linked to that person and available whenever you need them.
How do informed consents work?
You prepare your own text and sign it in session on the screen or by sending a link so the patient signs from their phone without an account. On signing, a PDF is generated and kept in the file, and it covers minors by capturing their guardian's details.
What about the data of underage patients?
You can mark the file as a minor's and record their details and their guardian's. The consent captures the minor's name and the person who authorises it, so there is a record of who gives consent on their behalf.
Can I delete a patient's data if they ask?
Yes. Deleting a patient also removes their appointments, session packs, consents and files. For full deletion of your account there is also a procedure with human review within a maximum of 30 days, designed to handle the right to erasure. More detail in data protection in your practice.

Your practice's clinical records, kept safe

A complete file, signed consents and encryption, inside the online scheduling for solo psychologists and practices. 1 month free, no card.

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